Why filerskeepers Audit Matters
Managing off-site records storage can be confusing and frustrating. Tracking invoices, keeping tabs on contract renewals, and the constant worry about compliance can be overwhelming. But it doesn’t have to be this way.
ReliaSight, combined with filerskeepers, forming filerskeepers Audit, addresses the challenges you face in managing your off-site records storage contracts and ensuring contract compliance while controlling costs. With filerskeepers Audit, we streamline the process for you, saving you time, money, and unnecessary stress, so you can focus on what matters most.
How filerskeepers Audit Makes a Difference
Every review, every check, and every analysis tells a story—your story—filled with insights to inform future decisions and strategies.
Contract Clarity
We demystify your offsite records storage contracts, helping you navigate the complexities of your agreements, and ensuring you’re crystal clear on every clause and condition.
Be Ready For Your Next Renewal
Obtain all the insights and data to successfully renegotiate the renewal of your offsite box storage contract.
Spot-On Invoice Analysis
We understand how frustrating it can be to compare contracted rates with the items billed on actual invoices. Our experts take care of this for you, ensuring every dollar is accounted for.
No More Surprise Surcharges
Our audit solution is designed to detect any additional costs or unauthorized charges, saving you from overpaying and protecting your bottom line.
Invoice Item Transparency
Every line item is meticulously reviewed, flagging inconsistencies and ensuring compliance with your contract terms.
Vendor Vigilance
Stay informed about pricing changes from your storage vendors with filerskeepers Audit, avoiding unexpected expenses.
How filerskeepers Audit Works
Upload Contract Data
Upload contracts and rate schedules, customer account numbers, invoices, and billing data into the platform.
Data Extraction
Once uploaded, the invoices are routed through a data workflow that involves data extraction and formatting.
Discrepancy Detection
The extracted invoice data is then compared with approved contract items to identify potential overbilling issues, such as non-contracted line items or price discrepancies.
Actionable Insights
The final step provides you with reports on “Contracted Spend vs Actual Billing”, “Unauthorized Services and Fees”, and “Contract Term Monitoring” – enabling quick identification of action areas and improvements.
Incorporating Proper Records Management
Efficient records management is not just a practice but a necessity. Here’s how filerskeepers Audit enhances your approach:
Compliance with Retention Schedules
Every organization typically has a records retention schedule, which dictates how long different types of records need to be kept before they can be disposed of. By auditing offsite storage invoices and comparing them against your contract, you can ensure that you are only storing records that are necessary to keep, thus adhering to your retention schedule.
Cost Management
Regularly reviewing retention schedules and disposing of records that have met their retention period can significantly reduce the volume of records stored off-site, thereby lowering storage costs. Analyzing invoices can help identify if you are being charged for the storage of records that should have been disposed of already.
Efficiency in Storage Arrangements
Keeping only necessary records helps in maintaining an organized and efficient storage system. When records are properly disposed of after their retention period, it prevents clutter and reduces the space needed for storage. This efficient use of space can be verified through audits, ensuring that you are not paying for more storage than required.
Legal and Regulatory Compliance
Storing records beyond their required retention period or failing to dispose of them properly can lead to legal risks. By keeping your off-site records storage service providers compliant through audits and informed decisions, you ensure that all records are managed following applicable laws and regulations.
Having been founded in 2014, Reliance Information Consulting (RIC) has been extremely successful in providing comprehensive records management solutions to help you succeed in managing your information effectively and cost-effectively. Reliance Information Consulting (RIC) offers a range of services that can be combined or used individually, ensuring compliance with an assured success rate. With Reliance Information Consulting (RIC) broadcasting their results and case studies, their effectiveness, and dedication to their customers are unparalleled.
filerskeepers is extremely proud to be partnered with Reliance Information Consulting (RIC). We believe that combining the richness of our global records retention database with RIC’s cost-effective and efficient records management services will help ensure 100% accuracy of your records inventory.
Transparency is Key!
Don’t let invoice tracking for off-site records storage hold your business back. By leveraging a transparent audit trail of all billed services and embracing proper record-keeping techniques, you will not only streamline your operations but also save money and boost compliance. Take the first step towards a sleeker, smarter way of auditing your off-site records.
Gone are the days of navigating confusing contracts and laborious invoice verifications alone.
You are in good company!
