THE PROBLEM
Most digitization projects make your data and your risk worse
OUTCOMES
Clear, measurable impact
Trusted by 3500+ Industry Leaders Worldwide
Delivered by filerskeepers, in collaboration with Knowledge Preservation
Eliminate up to 60% of unnecessary records before scanning — so you only digitize what you’re legally required to keep.
THE PROBLEM
You scan everything → you keep everything
40-60% of records are redundant, obsolete, or trivial
Everything you digitize becomes discoverable in litigation
You pay to store and manage data you should have deleted
A retention-led approach to digitization that ensures you only scan what you’re required to keep.
We assess your records against legally validated retention rules
We remove defensible ROT (redundant, obsolete, trivial records)
You scan only what remains—clean, compliant, and structured
OUTCOMES
Avoid unnecessary digitization and storage costs
Reduce the volume of discoverable data
Only retain what has real value
Less noise, more signal in your systems
Decisions aligned with applicable laws and regulations
Fully auditable methodology
Designed for defensible disposition
This isn’t arbitrary deletion—it’s structured, compliant, and documented.
Run a pilot on a subset of your archive and see exactly how much you shouldn’t digitize.
What’s included:
Analysis of 50-100 boxes
% of ROT identified
Estimated cost savings
Recommended digitization scope
This isn’t arbitrary deletion—it’s structured, compliant, and documented.
No need to change scanning vendors
Integrates with your retention schedule
Fits into your broader governance program
If you digitize everything, your systems—and your AI—learn from noise. If you digitize selectively, they learn from signal.
Identify cost savings, reduce risk, and clean your archive—before you scan.