filerskeepers Box Reduction
Powered by Knowledge Preservation
Confidently decide how long to keep your off-site box storage!
Why Box Reduction Matters
At filerskeepers and Knowledge Preservation, we understand the balance between maintaining essential records and eliminating redundant box storage is delicate. The challenges of high costs, wasted space, and decreased productivity, alongside compliance and security risks, are real and pressing.
But what if you could tackle these issues head-on, reducing your box volume while ensuring ROI, legal compliance, and optimized cost and document storage management? Through our combined expertise, that is now possible!
How filerskeepers Box Reduction Makes a Difference
Map Your Records Retention Schedule
Map your records retention schedule to your box inventory and accurately determine the remaining lifecycle of box storage. Understand exactly which boxes to keep, destroy, or scan.
Optimize Cost and Storage Management
Through our combined experts’ strategic analysis, understand which boxes are essential to keep and which are not, optimizing your storage and reducing costs.
Gain Leadership Buy-in
Provide clear insights into the ROI of reducing your box volumes, highlighting the benefits of an efficient, strategically managed records inventory.
Scan What Matters
No more indiscriminate scanning or hoarding of unnecessary boxes. Only scan documents that meet specific retention criteria, significantly reducing over-storage risks and costs.
Increase ROI
By eliminating unneeded storage, you direct resources toward more productive and efficient operations while increasing ROI.
Protect Sensitive Information
Securely disposing of records post-lifecycle protects sensitive information and ensures you meet legal standards, giving you and your stakeholders peace of mind.
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Know When and Why to Eliminate Boxes
Cutting down on box storage directly translates into cost savings. Think about every square foot of your office space that’s currently devoted to storing boxes—it costs money. When you reduce the number of boxes, you open up room for cost-effective possibilities. This is not just about cutting down on physical storage costs; it’s about investing those resources back into your core business. By understanding the life cycle of data, you can make informed decisions that align with modern paper shredding practices, ensuring your operations stay light, compliant, and secure.
Legally Justify Elimination
Ensure you can legally justify the elimination of hard-copy data based on a comprehensive retention schedule.
Analyze Cost and Risk
Understand your storage costs and risks with our combined experts’ insights, leveraging a balance of cost savings against risk management effectively.
Stay Compliant
Regularly removing boxes past their retention period keeps you compliant with constantly changing regulations, easing audit processes.
How filerskeepers Box Reduction Works?
Initiate Your Box Data Inventory
Begin with a thorough inventory to understand what you have.
Classify Boxes
Based on data class and type, classify each box to understand its lifecycle and relevancy.
Receive Updated Retention Data
Leveraging the latest retention schedule, know exactly what to keep and what can go.
Understand Legal Removal
Learn which boxes can be legally removed or destroyed based on their lifecycle, aligning with compliance standards.
Calculate Your ROI
Understand the costs associated with over-stored boxes and calculate the potential savings against box elimination.
Knowledge Preservation helps clients proactively, defensibly, and effectively manage their information by creating customized and defensible frameworks that enable clients to find their data faster, comply with applicable laws, and reduce their data storage costs.
filerskeepers is extremely proud to be partnered with Knowledge Preservation. We believe that combining the richness of our global records retention database with Knowledge Preservation’s information governance consulting expertise helps to create the necessary framework for realizing the full benefits of a defensible information governance program.
Less is More!
Don’t let old-fashioned box storage hold your business back. By leveraging strategic record-keeping and embracing box reduction techniques, you will not only streamline your operations but also save money and boost compliance. From document shredding to effective paper destruction with legal justification, we help you in making strategic decisions that enhance your business efficiency. Take the first step towards a sleeker, smarter way of managing your records. The future is less cluttered and more secure—ready for you to make your mark efficiently.
You are in good company!
