Workday Connector

Turn legal retention requirements into automated document compliance inside Workday

Access. Integrate. Automate.

Bring filerskeepers’ global records retention intelligence directly into Workday with Document Compliance Pro by Nimbeely.

Automatically apply jurisdiction-specific retention requirements to employee documents, monitor compliance, manage legal holds, and schedule document purges — without manually maintaining retention rules across your workforce.

Retention requirements to document compliance in Workday

Knowing how long a document needs to be kept is only one part of records retention. The next challenge is applying the right requirement to the right document — and keeping it current when regulations change.

filerskeepers and Nimbeely bring those two sides together.

filerskeepers provides the “what” and “how long.”
We identify and maintain jurisdiction-specific legal retention requirements.

Document Compliance Pro handles the “how.”
Nimbeely applies those requirements to employee documents inside Workday through automated retention, legal holds, compliance monitoring, and disposition workflows.

Together, we connect legal retention requirements with document compliance directly in Workday.

How Document Compliance Pro works?

Know what the law requires

filerskeepers provides the applicable jurisdiction-specific retention requirements.

Keep requirements synchronized

Document Compliance Pro checks filerskeepers for new or updated retention obligations.

Apply the right retention rule

Relevant rules are applied to employee documents based on the applicable jurisdiction.

Unmanaged archives create hidden compliance risksMonitor compliance

A centralized dashboard provides visibility into document compliance and required actions.

Retain, hold, or purge

Documents follow the appropriate lifecycle, including retention, legal holds, and scheduled purging.

Key Capabilities

Once your records retention schedule is integrated:

Jurisdiction-specific retention rules

Apply the appropriate retention requirements to employee documents across jurisdictions.

Jurisdiction-specific retention rules

Apply the appropriate retention requirements to employee documents across jurisdictions.

Retention-rule synchronization

DCP regularly checks filerskeepers for new and updated retention obligations.

Compliance monitoring

See the compliance status of employee documents through a centralized oversight dashboard.

Legal holds

Preserve documents where litigation, investigations, audits, or other requirements prevent normal disposition.

Traceable retention decisions

Create greater visibility into why documents are retained, held, or disposed of.

Making retention requirements actionable in Workday

For multinational organizations, retention becomes difficult when employees sit across different jurisdictions, legal requirements change, and large volumes of documents must be governed consistently. The filerskeepers and Nimbeely integration helps close the gap between knowing the retention requirement and actually applying it.

Reduced Manual Work

Reduce spreadsheets, manual rule maintenance, and repetitive administration.

Improve Consistency

Apply jurisdiction-specific requirements more consistently across employee documents.

Keep retention rules current

Synchronize changes from filerskeepers instead of manually recreating updated requirements in Workday.

Strengthen audit readiness

Improve visibility into retention, legal holds, purging, and document compliance.

Reduce over- and under-retention risk

Help prevent documents from being deleted too early or retained longer than required.

Built for multinational organizations

Document Compliance Pro is particularly valuable for organizations that:

  • operate across multiple jurisdictions;
  • manage large volumes of employee documents in Workday;
  • rely on manual document-compliance processes;
  • need to turn legal retention requirements into operational controls; or
  • need greater visibility into retention, legal holds, and disposition.
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Already using Workday?

Document Compliance Pro is available now on the Workday Marketplace.

It is a Built on Workday application, implemented and configured by Nimbeely, and does not require a separate Workday Extend licence.

Trusted by 3500+ Industry Leaders Worldwide

AT&T - filerskeepers
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Coca Cola filerskeepers
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Volvo - filerskeepers
Alibaba filerskeepers
Swift - filerskeepers
Graham Holdings data retention
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Red Hat data retention
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Frequently asked questions

Document Compliance Pro by Nimbeely is a Built on Workday application for employee document compliance. It applies jurisdiction-specific retention rules, supports legal holds, monitors compliance, and schedules document purges.

filerskeepers provides the legal retention intelligence behind the solution, including jurisdiction-specific requirements defining what needs to be retained and for how long.

filerskeepers provides the “what” and “how long.” Nimbeely handles the “how.”

DCP performs a nightly synchronization to check for new or updated retention obligations from filerskeepers.

The current version focuses on employee documents in Workday. Additional document types are planned for future versions.

No. A separate Workday Extend licence is not required.

Implementation is expected to take approximately 4–6 weeks, depending on your requirements and configuration.

About Nimbeely

Nimbeely is an owner-led Workday Certified Partner. We work at the forefront of AI and technology; our focus is to build intelligent Workday applications that help teams function smarter and level-up on productivity. We design intelligent solutions that eliminate manual work, strengthen governance, and unlock new levels of speed and accuracy inside Workday.

Leveraging Workday Extend, we combine deep Workday expertise with a high-touch approach to deliver apps that are simple, powerful, and easy to implement right inside Workday. Nimbeely is dedicated to maximizing your Workday investment and enhancing the Workday environment with intelligent automation and purpose-built apps.

Put your retention requirements to work

Connect filerskeepers’ global retention intelligence with Document Compliance Pro and apply your employee document retention requirements directly inside Workday.