Data retention suggestions for Workday NEW

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data retention suggestions for Workday

Mitigate business risk with compliant data retention in Workday

filerskeepers HR data retention

For many multinationals Workday is their global backbone HR system. Implementing data retention obligations in Workday was often considered impossible for lack of clear legal guidance on what retention obligations are applicable to the Workday Business Objects. With filerskeepers data retention suggestions for Workday this all changed. We can offer suggestions for all your Business Objects so that you can directly implement them in your system. No army of consultants necessary. And really cheap!

  • Data retention suggestions on the basis of law
  • Directly applicable to Workday Business Objects
  • …and their datafields
  • Our suggestions offer options when the law is silent
  • …or just offers too many options

Key benefits

Improve compliance with legal requirements

HR is regulated by labour, accounting and privacy laws. With our suggestions you can adopt a complete, flexible and automated approach to ensure your business never stores personnel data too long or too short.

Lower cost and complexity of implementation

Eliminate the time, money, and resources needed to implement global retention periods to Workday, while at the same time make legally sound decisions with regards to how long HR data should be stored.

Control your data volumes and manage your risk

Establish a continuous all-encompassing strategy for data retention by using the functionality of Workday in combination with our global HR rule-based retention obligations.

Key Capabilities

  • Receive relevant suggestions tailored to your Workday system
    Receive 3-4 suggestions per Workday Business Object or even its data fields on the basis of actual legal records retention obligations and statutory limitations, with an option to search for more alternatives.

  • Updated as your global Workday system evolves
    We will make sure we stay in sync with changes in your Workday Business Objects and adapt our suggestions accordingly.

  • Instantly add new countries as your company becomes more global
    We offer data retention suggestions for Workday for hundreds of jurisdictions. Even the ones you are thinking of establishing a presence in!

  • Get updates in law automatically pushed to you
    Through our API you can get any updates in law pushed as soon as it comes out, whether it be new law or amendments to existing law.

filerskeepers global data retention system SAP Workday Oracle

Some more key benefits

Leverage the depth of our vast database of retention obligations

With the filerskeepers you will have access to hundreds of thousands bookkeeping, tax, HR, health and safety and industry specific records retention obligations and coverage in 140+ countries.

Explore our research>

Harness the power of our API

Easily develop automated records retention policies. The filerskeepers API will allow your business to integrate our data retention citations with its software applications and develop an automated records retention framework.

Learn about our API>

Build on the experience of filerskeepers and our partners

The filerskeepers team of experts and partners have decades of experience in making decisions on how long to keep data and implementing these data retention periods in your IT systems.

View what we could do for you>

“filerskeepers suggestions for Workday allow for well informed data retention choices which can directly be applied at a per country level. Data retention compliance at the most granular level. Yet very practicable, auditable and cheap.”

– Wanne Pemmelaar, CEO / co-founder of filerskeepers

A super fast service tailored to you

Do you have custom data fields in your Business Object? We know that as every organisation is different, so is its Workday instance and the data processed by it. We propose a sprint (usually well within one month time), during which we take you through the following phases:

Scoping

We will look into the geographic scope of your organization. This includes checking which Business Objects and custom datafields you use per country.

Determine delivery mode

filerskeepers can offer multiple modes of delivery: CSV, Excel, our API and dashboards. We are always open to discuss additional methods.

Map your custom data fields

We will map our retention obligations to your custom Business Objects, so that it works for your instance of Workday.

Deliver suggestions for Workday!

Through your desired mode of delivery we will share the suggestions for Workday. Ready to be implemented!

We can even build in a feedback-loop, so your HR, legal, finance, privacy and compliance colleagues can test our suggestions!

Pricing and Packaging

Our solutions are the best of both worlds: standardised best practice data retention products yet tailored to your needs, allowing us to be better than competitive on pricing. In addition, we never shy away from complex use case. Just try us out! 

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Questions? Get in touch!

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